TMT WHISTLEBLOWING POLICY
The Majurity Trust (TMT) is dedicated to upholding the highest standards of integrity, accountability, and ethical conduct. This Whistleblowing Policy (‘Policy’) serves as a mechanism for Employees, volunteers, and external stakeholders to report concerns related to the organization’s activities. The purpose of this Policy is to encourage the responsible and secure reporting of any malpractice, impropriety, statutory non-compliance, or wrongdoing without fear of retaliation. TMT is committed to safeguarding genuine whistleblowers from unfair treatment resulting from their reports.
This Policy covers a range of concerns, including but not limited to:
- Accounting, financial reporting, internal controls, or auditing matters;
- Impropriety, corruption, fraud, theft, or misuse of TMT’s properties, assets, or resources;
- Abuse of power or authority for financial or non-financial gain;
- Conduct constituting an offense or breach of law;
- Serious conflict of interest without disclosure;
- Violation of TMT’s policies or code of conduct;
- Concealing information about malpractice or misconduct;
- Any other serious improper conduct that may cause financial or nonfinancial loss to TMT or damage its reputation;
- Intent to mislead, deceive, coerce, or fraudulently influence any internal or external accountant or auditor involved in the preparation, examination, audit, or review of TMT’s financial statements or records.
TMT encourages individuals to identify themselves when raising concerns or providing information. All concerns will be treated with the utmost confidentiality to the extent permitted by law. While anonymous reports will also be considered, it may limit the ability to fully investigate the matter.
TMT is committed to protecting whistleblowers from any adverse consequences resulting from their reports. Safeguards will be implemented to ensure the confidentiality and security of whistleblowers.
HOW TO RAISE A CONCERN OR PROVIDE INFORMATION
Prompt reporting is crucial to ensure an effective investigation and timely intervention. Concerns or information can be communicated in writing through the designated channels outlined below. Alternatively, whistleblowers may choose to report acts of misconduct verbally.
For staff, if the concern involves the immediate Manager, and the whistleblower prefers not to report to them, the report can be made to the CEO. Otherwise, the whistleblower can address concerns to the Audit Committee at email@example.com. Please include in your email subject “TMT Whistleblow – (area of concern)”.
External stakeholders who find none of the above channels suitable may address their concerns directly to the Audit Committee at firstname.lastname@example.org. Please include in your email subject “TMT Whistleblow – (area of concern)”.
To facilitate a comprehensive evaluation and investigation, whistleblowers should provide detailed and specific information about the reported incident, including details of the parties involved. TMT is committed to ensuring that all whistleblowers are protected and treated fairly, and any form of retaliation for reporting concerns is strictly prohibited.